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Advanced Field
Protection |
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Advanced Field Protection is designed
to give you control over which user may enter data in your ACT!
fields. Each user may be assigned a protection scheme.
Each protection scheme is composed of a list of:
- fields which are fully protected
- fields which are protected if not blank
(therefore allowing the user to initialize them but not to
modify them once initialized)
- tabs which are to be hidden (including
system tabs).
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Protect any field
Proected fields are simply disabled and no action can be taken
to modify them. Protection is not tied to a layout. So a
protected field will be protected no matter the layout.
Hide any tab
Advanced Field Protection also allows you to hide
any tab including system tabs.
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ACT! 6 Tip
Field Entry Rules
You can modify the Entry
rules for a particular
field on the Attributes
tab for a field (this is
in the Define Fields
dialog). Entry rules
can be quite useful, but they can cause behavior that some users
will believe are program errors:
-
Field cannot be blank
If you do
not advise your users which fields require data, they may
think there is a problem with the program when it insists
they make an entry in a field they do not deem essential.
-
Only from drop-down
This
will require your users to select items from the drop-down
when adding or modifying field data. If you set this option
for a field such as
Company, your users
will be unable to add new Companies to your database. The
database Administrator will still be able to edit the
drop-down list, but Standard users will not be able to do
so.
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Protected
Your users will not be able to enter or modify data in the
field unless the Administrator turns off the field
protection. Protected fields are essentially Browse-only.
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ACT! 7 Tip
How to Add a Custom Document Template to the
Write Menu
Once your custom document
template has been created, follow the steps below to add this
item to the
Write
menu:
- Click the
Tools
menu, point to
Customize, and then
click Menus and
Toolbars. The
Customize Menus and Toolbars
dialog box appears.
- Under the
Custom
Commands tab, click
the New
button.
- Enter a
Command name
and (optional)
Tooltip text, and
then click the Browse
button. An Open
dialog box appears.
- Change the
Files of type
to
All files (*.*),
navigate to and Open
the file that you wish to add to your menu. The
Customize Menus and Toolbars
dialog box reappears with the file path to the selected file
displayed in the
Command line
field.
- Click the
Icon
button (if desired) to change the icon associated with this
custom command.
- Click the
Add Command
button. Your Command
name and
Tooltip text
appear in the main window.
- Click the
Commands
tab.
From the list of
Categories,
click the Custom
Commands item. Your
custom command appears in the
Commands
pane.
- Click and drag
your custom command to the desired menu. The menu will
expand as you drag over it allowing you to drop your custom
item into the desired location on the menu.
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Word Tip
Selecting text to the end of the page
It is quite easy to select the next word, line,
or paragraph, but how do you select to the end of a page?
Through the use of the "selection mode," selectign a page is a
piece of cake!
- Place the cursor at the location where
you would like to begin the selection. (If you already have
text selected, that is okay)
- Press the F8 key to enable selection mode
- Press control + page down to move the
focus to the end of the current page
- Copy or cut the selected text. Taking
eighter a copy or cut action will disable the selection
mode.
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Excel Tip
To spread a title or heading across several columns:
· Type the title or heading in one cell
· Highlight the cells you want the title or heading to span
· Go to the FORMAT menu > CELLS > ALIGNMENT tab
· Check the “Merge Cells” box
· Select “Center Across Selection”
· Then click “OK”
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